These guides explain how to prepare an application. The original vacancy and its recruitment authority decide eligibility, required documents, selection stages and deadlines. Role suggestions use published job titles and simple matching rules; choose another guide when a title is ambiguous.
Your application, step by step
Read the service and specialist requirements
Identify whether the post centres on collections, archives, conservation, librarianship, museums, arts programming, public events or sport. Separate specialist qualification requirements from general service and administrative duties.
Prepare a small, relevant portfolio
Select examples of a collection project, catalogue, exhibition, public programme or activity you helped deliver. State your role, audience, method and outcome. Share only material you are entitled to reproduce.
Show service and access
Explain how you helped different audiences use a service or understand material. Include accurate records, accessibility, partnership working and handling sensitive or restricted material where these relate to the job.
Follow the notice’s format
Submit the application, qualifications and permitted samples exactly as requested. For roles involving teaching, coaching or a protected profession, check whether additional qualifications or registration apply to the specified duties.
Prepare for selection
- Practise presenting a public programme or collection decision with a clear audience and measure of success.
- Prepare an example of resolving a service problem while respecting policy and access needs.
- If a practical task is announced, review the named systems, standards or techniques.
Common mistakes to avoid
- Sending an oversized portfolio that ignores the requested format.
- Focusing only on subject enthusiasm without demonstrating reliable public service and delivery.
Official guidance
Check the current instructions from the recruiting organisation before submitting.