Executive Officer Payroll

Trinity is Ireland’s leading university and is ranked 75th in the world (QS World University Rankings 2026). Founded in 1592, the University is steeped in history with a reputation for excellence in education, research, and innovation, which has been inspiring generations of thinkers for over 400 years. Thrive: Trinity College Dublin's Strategic Plan 2025 - 2030

Post ID: 039358

Post Summary: The HR Payroll Executive Officer (2 Positions) will be a key member of the university’s HR team, responsible for supporting the accurate and timely processing of the university’s payroll. The role ensures compliance with employment legislation, Revenue regulations, and internal policies, while providing a high-quality service to university staff.

Payroll Services is part of the HR department and is responsible for providing HR and Payroll administrative services to the University Community of over 7,000 staff and visitors. This role works as part of a larger team of HR team that cover all HR-related administrative processes. The role reports to the Payroll Services Manager and will.

Post status: Specific Purpose Contract

1 contract is for the specific purpose of filling an Executive Officer vacancy on a temporary basis pending the return of the postholder from a period of authorised leave.

1 contract is to provide back fill and support to the payroll services team for the duration of the Casual Pay Project.

Hours of Post: 35 hours per week

Salary: This appointment will be made on the Executive Officer Merged salary scale (€34,023- €52,232 per annum) at a point in line with current Government pay policy. monthly/weekly payscales.

Closing Date: 28th October 2026

How to apply: In order to assist the selection process, applicants should submit a Curriculum Vitae and a Cover Letter (1x A4 page) that specifically address the following points in their application

• Clearly outline relevant experience and how this experience has contributed to their knowledge.

Applicants who do not address the application requirements above in their cover letter will not be considered at the short list stage.

Applications must be submitted by the closing date specified through eRecruitment.

Any Applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system.

This is a full-time role in Ireland. We require that you hold immigration permission that allows full-time for the duration of permanent employment in this role. For this position we will not be able to support new employment permit applications.

Please see the Job Description below for this position.

Application queries about this post, please email the Recruitment Partner at [email protected] and include the Competition ID number in the subject heading.

Our Values - putting our words into action

Values matter. They are key to the success of our Strategic Plan. We centre our behavioural values around the importance of belonging. We recognise that the university will thrive by each of us respecting and caring for one another. We know we can achieve much more through working together. We know too that we must take responsibility for our actions and be accountable. We must, and will never stop, imagining. And through being nature positive we connect not just with the environment but with our ambitions for a sustainable future.

At Trinity, we are committed to equality, diversity, and inclusion. We welcome applications from all individuals, including those with disabilities, those who have followed non-traditional career paths, and those who have taken time out for reasons such as family or caring responsibilities. We also welcome international applicants, including those who have been displaced due to conflict or war.

Trinity College Dublin is Ireland’s premier university. We are an EU Sustainable Gender Equality Champion and hold an Athena Swan Silver Award, recognising our ongoing work to advance gender equality both within Trinity and across the higher education sector. Trinity is committed to supporting work–life balance and creating a family-friendly working environment.

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Job Description

Comp ID: 039358 Job Title: Executive Officer (2 Positions) School/Department: Human Resources, Payroll Services Job category & level: Executive Officer

The Purpose of the Role: The HR Payroll Executive Officer will be a key member of the university’s HR team, responsible for supporting the accurate and timely processing of the university’s payroll. The role ensures compliance with employment legislation, Revenue regulations, and internal policies, while providing a high- quality service to university staff. Context: Payroll Services is part of the HR department and is responsible for providing HR and Payroll administrative services to the University Community of over 7,000 staff and visitors. This role works as part of a larger team of HR team that cover all HR-related administrative processes. The role reports to the Payroll Services Manager and will be responsible for ensuring the effective and controlled delivery of payroll for the University.

Key Duties and Responsibilities: Payroll Processing: • Assist with and processing of the university’s payrolls

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• Ensure compliance with PAYE Modernisation and Revenue requirements. • Maintain and update payroll records and HR databases • Manage statutory and voluntary deductions including pensions, USC, PRSI, and BIK. • Processing payments such as OT, On Call & 3rd party deductions HR & Administrative Support: • Ensuring the management and maintenance employee records • Support HR operations and liaise with HR team eg Pensions, Employee Service to support process improvement • Assist with audits, FOI requests, and data reporting as required. Customer Service and Communication • Respond to payroll queries from staff & stakeholders in a timely and professional manner. • Provide guidance on payroll and HR policies in line with university procedures. • Collaborate to improve workflow and build relationships with internal departments including Finance and stakeholders throughout the university Compliance and Continuous Improvement • Ensure accurate documentation and adherence to GDPR and data protection policies. • Assist in reviewing and improving payroll processes for efficiency and accuracy. • Stay informed of relevant changes in employment law, public sector pay agreements, and Revenue regulations.

Person Requirements: The role-holder will require the following knowledge, skills and attributes for successful performance in the role Qualifications • Leaving Certificate or equivalent Essential • IPASS/CIPP, or equivalent qualification or 2 years relevant experience • Studying towards an accountancy or HR qualification or equivalent desirable

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Knowledge & Experience • At t least 2 years of relevant payroll experience, preferably in a complex or public sector environment. • Excellent IT skills with a good level of competency in Microsoft Office, in particular Outlook, Word and Excel • Excellent organisational skills, attention to detail, and ability to manage multiple deadlines. • Strong IT skills including Excel and HR/Payroll systems (e.g., CoreHR, SAP, or similar) • Resourceful, independent and strong problem-solving abilities • Knowledge Irish Revenue employment taxation

Skills • Accuracy and attention to detail • Numerical, Analytical & written and communication skills • Customer and Stakeholder management with a focus on creating a gre at customer/employee experience Personal attributes: • Proven ability to work well as part of a team • Strong interpersonal skills, courteous and positive attitude to work, contributing to delivery of team goals • Flexibility and ability to adapt to a changing environment • A proven track record of professionalism and integrity • Demonstrates a positive and constructive approach when faced with challenging situations

Trinity Competencies In Trinity there are 6 Core Competencies that are applicable to all roles across a range of professional, administrative and support jobs, unlike specialist or technical skills which may be job specific. They provide a common language for describing performance and the abilities/attributes displayed by individuals. They focus on ‘how’ tasks are achieved, not ‘what’ is achieved.

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Below is a summary definition of the 6 Core Competencies. Competency Summary Definition 1 Agile Leader Sees the big picture and harnesses opportunities to achieve the University’s goals. Creates clear direction for the future and how to get there. 2 Unlocks Potential Energised, capable and confident to take ownership and responsibility for their development and goals. Motivates, supports and develops people to perform to the best of their ability. 3 Service Ethos Finds ways to increase stakeholder and customer satisfaction. Builds relationships, is proactive and delivery focused in order to anticipate, meet & exceed expectations. 4 Builds Trusted Relationships Communicates in a clear and respectful manner building trust and commitment for mutually beneficial outcomes. 5 Decision-making Confidently makes timely decisions based on knowledge, evidence and sound judgement. 6 Achieves Results Delivers results by setting direction, planning, executing and evaluating impact.