L9103 Maintenance Foreman, Maor Cothabhála

Purpose of the Post

The overall purpose and objectives of the post of Maintenance Foreman will be the management and co-ordination of all maintenance matters in an effective, efficient and timely manner. The post holder will be a team leader with a proactive approach in meeting deadlines and ensuring the highest customer satisfaction is delivered.

To manage the maintenance, decoration, upkeep, repair and development of all buildings (including mechanical and electrical services), all machinery, plant and equipment.

Principal Duties and Responsibilities

· The post holder will support the principle that care of the patient comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree

· Maintain awareness of the primacy of the patient in relation to all hospital activities.

· Performance management systems are part of the role and you will be required to participate in the Group’s performance management programme

General

The Maintenance Foreman will:

· Work under the direction of the Maintenance Manager or other designated Officer.

· Meet regularly with the Maintenance/other designated Manager to plan daily/weekly objectives and planned preventative maintenance programs; to report progress on work and to ensure that issues/queries are addressed on an on-going basis.

· Supervise staff assigned to him/her and assist in the planning, supervision and control of work programs; including the supervision of the time keeping, attendance, productivity and the quality of work and competency of staff under his/her control.

· Participate in any after hours work such as overtime or on-call as required and as deemed necessary by the Maintenance Manager.

· Carry a bleep or pager or communication device as required.

Professional/Technical

The Maintenance Foreman will:

· Supervise the efficient operation and effective maintenance of all buildings and services within the remit of the Maintenance Department, visiting work locations and overseeing works as delegated by the Maintenance/other designated Manager.

· Supervise and liaise with all trade staff, general operatives and associated trades engaged in the maintenance, repair and alteration of services.

· Supervise and control of external/internal contractors i.e. mechanical, electrical and civil, engaged in works, particularly in relation to extensions and alterations of existing buildings and services.

· Keep the Maintenance/other designated Managers informed on a planned basis, in relation to energy consumption, plant performance, energy conservation, planned preventive evaluation, trades performance and standards.

· Assist the Maintenance/other designated Manager and service management in the setting up and implementation of planned maintenance programmes and preventative maintenance programmes, highlighting areas which need corrective attention.

· Oversee the maintenance, decoration, upkeep, repair and development of all buildings including mechanical and electrical services, all machinery plant and equipment.

· Oversee the repair and upkeep of all boundary walls, fences, roadways, paths, grounds etc., which are the responsibility of the Maintenance Department.

· Be responsible for the ordering or requisitioning of materials etc., required in the execution of their duties.

· Be familiar with new technology and be prepared to participate and cooperate in such training courses considered appropriate by the HSE from time to time.

· Give full cooperation with future ongoing developments within the Maintenance Department and with changes in work practices as a result of new technology.

· Assist the Maintenance/other designated Manager in the preparation of plans for the proper maintenance of all plant and equipment and provide ongoing progress reports.

· Assist the Maintenance/other designated Manager in relation to tendering of contracts, including development of specifications and asset registers.

· Be familiar and comply with the requirements of the Health & Safety Act 2005 and ensure that his/her staff work in a safe manner.

· Be responsible for the safe custody, maintenance and satisfactory working order of all tools, plants and appliances, including maintenance vehicles in use in the various workshops and other departments under his/her control.

· Ensure all premises under HSE remit comply with statutory fire, health and safety obligations.

· Test all fire detection equipment and fire fighting equipment in association with the Fire and Safety Officer.

· Review and amend AutoCad drawings and/or sketches as instructed by Maintenance Manager.

· Plan and supervise existing or proposed rota arrangements with the Maintenance Manager. S/he may be required to work overtime or flexi-time occasionally.

· Assist in various programmes on energy conservation.

· Be expected to co-operate with the implementation of new technology.

· Participate as required in carrying out work other than supervision, this may include day to day hands-on repair.

· Carry out such duties as may be assigned to him/her from time to time by a nominated officer, including various other nominated managers.

Education & Training

The Maintenance Foreman will:

· Undertake training as required to enhance his/her ability and safety at work.

· Monitor manual handling and all mandatory training.

· Assist in identifying the training needs of staff under his/her supervision.

Financial

The Maintenance Foreman will:

· Ensure value for money in purchasing of materials and awarding contracts.

· Issue Purchase Orders and process invoices as may be assigned.

· Assist the Maintenance/other designated Manager in the preparation of budgets for energy and general maintenance.

· Adhere to approved procedures for quotations, ordering and processing of payment.

Management / Administration

The Maintenance Foreman will:

· Manage staff, materials, equipment, finances and contractors associated with the Maintenance Department.

· Tender for contracted services, as required.

· Manage the Maintenance service within allocated budgetary constraints.

· Plan, organise and control the work such that a continuous and quality service is provided to the hospital.

· Maintain good outward communications with medical personnel, patients, senior management and committees.

· Motivate Maintenance Department staff and develop good staff relations.

· Promote a quality working environment within the Maintenance Department.

· Undertake line management responsibility for personnel in accordance with HSE policies on Managing Attendances and Disciplinary Procedures,

· Keep log books and service records as required and submit for checking. Keep drawings and manuals properly stored and revised when required.

· Maintain records associated with staff, timesheets, work requisitions, roster of duties and work in progress etc.

· Maintain Safety Statements and assist in carrying out risk assessments.

· Act in a higher capacity from time to time as required.

KPI’s

· The identification and development of Key Performance Indicators (KPIs) which are congruent with the Hospital’s service plan targets.

· The development of Action Plans to address KPI targets.

· Driving and promoting a Performance Management culture.

· In conjunction with line manager assist in the development of a Performance Management system for your profession.

· The management and delivery of KPIs as a routine and core business objective.

PLEASE NOTE THE FOLLOWING GENERAL CONDITIONS:

· Employees must attend fire lectures periodically and must observe fire orders.

· All accidents within the Department must be reported immediately.

· Infection Control Policies must be adhered to.

· In line with the Safety, Health and Welfare at Work Acts 2005 and 2010 all staff must comply with all safety regulations and audits.

· In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Buildings is not permitted.

· Hospital uniform code must be adhered to.

· Provide information that meets the need of Senior Management.

· To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

Risk Management, Infection Control, Hygiene Services and Health & Safety

· The management of Risk, Infection Control, Hygiene Services and Health & Safety is the responsibility of everyone and will be achieved within a progressive, honest and open environment.

· The post holder must be familiar with the necessary education, training and support to enable them to meet this responsibility.

· The post holder has a duty to familiarise themselves with the relevant Organisational Policies, Procedures & Standards and attend training as appropriate in the following areas:

o Continuous Quality Improvement Initiatives

o Document Control Information Management Systems

o Risk Management Strategy and Policies

o Hygiene Related Policies, Procedures and Standards

o Decontamination Code of Practice

o Infection Control Policies

o Safety Statement, Health & Safety Policies and Fire Procedure

o Data Protection and confidentiality Policies

· The post holder is responsible for ensuring that they become familiar with the requirements stated within the Risk Management Strategy and that they comply with the Group’s Risk Management Incident/Near miss reporting Policies and Procedures.

· The post holder is responsible for ensuring that they comply with hygiene services requirements in your area of responsibility. Hygiene Services incorporates environment and facilities, hand hygiene, catering, cleaning, the management of laundry, waste, sharps and equipment.

· The post holder must foster and support a quality improvement culture through-out your area of responsibility in relation to hygiene services.

· The post holders’ responsibility for Quality & Risk Management, Hygiene Services and Health & Safety will be clarified to you in the induction process and by your line manager.

· The post holder must take reasonable care for his or her own actions and the effect that these may have upon the safety of others.

· The post holder must cooperate with management, attend Health & Safety related training and not undertake any task for which they have not been authorised and adequately trained.

· The post holder is required to bring to the attention of a responsible person any perceived shortcoming in our safety arrangements or any defects in work equipment.

· It is the post holder’s responsibility to be aware of and comply with the HSE Health Care Records Management/Integrated Discharge Planning (HCRM / IDP) Code of Practice.

Risk Management, Quality, Health & Safety

· Adequately identifies, assesses, manages and monitors risk within their area of responsibility.

· Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.

· Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

Education & Training

· Engage in the HSE performance achievement process in conjunction with your Line Manager and staff as appropriate.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.