Permanent Grade VII Administrative Officer, (35hpw) Procurement Section, Kildare and Wicklow ETB, Chestnut House, Millennium Park, Naas, Co. Kildare – KWNT13726

Kildare and Wicklow ETB invites applications from suitably qualified candidates for the position of: Permanent Grade VII Administrative Officer, (35hpw) Procurement Section, Kildare and Wicklow ETB, Chestnut House, Millennium Park, Naas, Co. Kildare – KWNT13726

Initial Duties: Procurement Officer Initial location: Procurement Section, Kildare and Wicklow ETB, Chestnut House, Millennium Park, Naas, Co. Kildare.

• Application Form

• Information Guide

• Principal Conditions of Service

Application process

Fully completed official application form should be submitted via email to [email protected] no later than 12 noon on Monday, 9th November 2026.

If you have any queries, please email [email protected]

Please note the following

• Short listing may apply.

• Please read the application form carefully and ensure it is completed as comprehensively as possible.

• All sections of the application form must be completed in full. If required, additional pages may be used. Additional cv will not be accepted.

• Canvassing by or on behalf of the candidate will automatically disqualify

• Late applications will not be accepted.

• It is the responsibility of the candidate to ensure that the application form is received at the stated email address before the stated deadline. It is recommended applicants request a delivery receipt when sending their application

• Any technical difficulties encountered by the sender when submitting an application are not the responsibility of the KWETB.

Kildare and Wicklow Education and Training Board (KWETB) is committed to fostering an inclusive and supportive environment for all applicants, learners, and staff. We welcome and encourage applications from individuals of all backgrounds and abilities. We actively support the development and employment of people with disabilities and promote diversity and inclusion throughout the organisation.

In line with the Employment Equality Acts 1998–2015, we are committed to ensuring that candidates with disabilities are treated fairly, have the opportunity to perform at their best and that all recruitment processes are based on merit. We provide positive support to candidates who disclose a disability and ensure that requests for reasonable accommodations are assessed through a collaborative, transparent, and consistently applied process.

Reasonable accommodations are adjustments or supports that help remove barriers for individuals with disabilities, without imposing a disproportionate burden on an organisation.

Examples of reasonable accommodations may include:

• Providing accessible interview locations or online interview options

• Supplying materials in alternative formats (e.g. large print, Braille, or digital)

• Allowing additional time for interviews, assessments, or tests

• Modifying workspaces for accessibility

• Adjusting work schedules or offering remote working options

• Providing assistive technology or software

• Arranging for an Irish sign language interpreter or personal assistant during interviews or training

For more information or to request a reasonable accommodation, please contact [email protected] to arrange a confidential conversation with a member of our team. All requests will be handled with sensitivity and confidentiality.

Dr. Deirdre Keyes, Chief Executive

Kildare and Wicklow Education and Training Board, Chestnut House, Millennium Park Naas Co. Kildare

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Information Guide

INFORMATION GUIDE OPEN COMPETITION

Permanent Administrative Officer (Grade VII) – KWNT13726

Initial duties: Procurement Officer Initial Location: Procurement Section, Kildare and Wicklow ETB, Chestnut House, Millennium Park, Naas, Co. Kildare

Job Description The Procurement Officer will have responsibility, under the direction of the Assistant Principal Officer, for leading and managing the procurement function within KWETB, ensuring compliance with public procurement obligations, delivery of strategic procurement objectives, and effective management of the procurement team. Hours of Work: 35 hours per week – Monday to Friday. A Pilot Blended Working Scheme is currently in operation.

Salary: €61,216 - €79,582 (incl. 2x Long Service Increments).

Tasks/Duties and Responsibilities The Procurement Officer, reporting to the Assistant Principal Officer, will be responsible for leading procurement activities across the organisation, ensuring compliance with Irish and EU public procurement legislation, organisational policies and best practice.

The post holders’ responsibilities will include (but are not limited) to the following:

• Manage KWETB procurement strategy and annual procurement planning across the organisation. • Act as the organisation's subject matter expert on Irish and EU public procurement requirements. • Develop and implement strategies to ensure procurement compliance and reduce non-compliant expenditure. • Lead the procurement section’s annual work programme and performance objectives. • Effective management of tender competitions for all goods, services and capital works where the aggregate value across the organisation exceeds €25k per annum. • Maintaining and overseeing the organisational contracts register to support effective contract management and procurement compliance across all schools, centres and administrative locations. • Contract management • Reporting to the Senior Management Team, Board and its Sub-Committees on procurement compliance as required. • Engaging with C&AG/ IAU on audit queries relating to procurement • Providing annual procurement training to budget holders across the organisation

• Proactively engaging and contributing to ETB sectoral working groups and initiatives • Acting as project lead on procurement focused strategic projects under the KWETB 2025- 2029 Statement of Strategy. • Carrying out any other duties appropriate to the grade which may be assigned from time to time.

Requirements and Eligibility for the post

Candidates must: • Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise; • A minimum of 3 years' experience in a public procurement role, including responsibility for managing tender competitions, contract management and monitoring procurement compliance. • Experience within an Irish public sector procurement environment. • Demonstrable experience applying Irish and/or EU public procurement rules and conducting public procurement competitions within an Irish public procurement context. • Demonstrable experience managing procurement processes through the eTenders platform • Experience as a people manager with responsibility for the supervision, performance management, development and allocation of work to staff. • Experience monitoring organisational compliance with procurement policies and procedures. • Experience preparing reports and briefs for senior management, boards or governance committees. • Experience developing procurement plans, procurement strategies or annual procurement work programmes. • Experience responding to procurement audit queries and implementing corrective actions. • Experience conducting expenditure analysis and formally reporting on same • Experience advising internal stakeholders and senior management on procurement policy, compliance and governance matters. • Excellent communicator with strong written and verbal skills and the ability to effectively influence stakeholders at all levels of the organisation. • Experience of working in a high demand, fast-paced, work environment • Experience of working in a highly regulated work environment • Excellent analytical and problem-solving skills

Desirable • Professional qualification in Procurement (CIPS or equivalent). • Experience managing public works, capital works or construction procurement. • Experience delivering procurement training to staff. • Experience managing contracts with significant annual spend. • Basic to intermediate level of written and spoken Irish

Competencies required The appointee to the permanent Grade VII Administrative Officer post will be required to show evidence of the following competencies:

Team Leadership • Works with the team to facilitate high performance, developing clear and realistic objectives and addressing performance issues if they arise. • Provides clear information and advice as to what is required of the team. • Strives to develop and implement new ways of working effectively to meet the ETBs objectives. • Leads the team by example, coaching and supporting individuals as required. • Places high importance on staff development, training, and maximising skills and capacity of team. • Is flexible and willing to adapt, positively contributing to the implementation of change within the ETB.

Judgement, Analysis and Decision Making • Gathers and analyses information from relevant sources, whether financial, numerical or otherwise weighing up a range of critical factors. • Takes account of any broader issues and related implications when making decisions. • Uses previous knowledge and experience in order to guide decisions. • Makes sound decision with a well-reasoned rationale and stands by these decisions. • Puts forward solutions to address problems.

Management and Delivery of Results • Takes responsibility and is accountable for the delivery of agreed objectives. • Successfully manages a range of different projects and work activities at the same time. • Structures and organizes their own and others work effectively. • Is logical and pragmatic in approach, delivering the best possible results with the resources available. • Delegates work effectively, providing clear information and evidence as to what is required. • Proactively identifies areas for improvement and develops practical suggestions for their implementation. • Demonstrates enthusiasm for new developments/changing work practices and strives to implement these changes effectively. • Applies appropriate systems/processes to enable quality checking of all activities and outputs. • Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers of the ETB.

Interpersonal & Communication Skills • Builds and maintains contact with colleagues and other stakeholders to assist in performing role. • Acts as an effective link between staff and senior management. • Encourages open and constructive discussions around work issues. • Projects conviction, gaining buy-in by outlining relevant information and selling the benefits. • Treats others with diplomacy, tact, courtesy and respect, even in challenging circumstances. • Presents information clearly, concisely and confidently when speaking and in writing.

Specialist Knowledge, Expertise and Staff Development • Clearly understands the role, objectives and targets and how they fit into the work of the unit and the ETB • Develops the expertise necessary to carry out the role to a high standard and shares this with others • Is proactive in keeping up to date on issues and key developments that may impact on own area and the ETB • Consistently reviews own performance and sets self-challenging goals and targets • Has significant expertise in his/her field that is recognized and utilized by colleagues

Drive & Commitment to Public Service Values • Strives to perform at a high level, investing significant energy to achieve agreed objectives. • Demonstrates resilience in the face of challenging circumstances and high demands. • Is personally trustworthy and can be relied upon. • Ensures that customers are at the heart of all services provided • Upholds high standards of honesty, ethics and integrity.

Application process

Fully completed official application form should be submitted via email to [email protected] no later than 12 noon on Monday, 9th November 2026.

Please note the following

• Short listing may apply. • Canvassing by or on behalf of the candidate will automatically disqualify. • Late applications will not be accepted. • It is the responsibility of the candidate to ensure that the application form is received at the stated email address before the stated deadline. It is recommended applicants request a delivery receipt when sending their application. • Any technical difficulties encountered by the sender when submitting an application are not the responsibility of KWETB.

Dr. Deirdre Keyes, Chief Executive Kildare and Wicklow Education and Training Board

Reasonable Accommodation Statement

Kildare and Wicklow Education and Training Board (KWETB) is committed to fostering an inclusive and supportive environment for all applicants, learners, and staff. We welcome and encourage applications from individuals of all backgrounds and abilities. We actively support the development and employment of people with disabilities and promote diversity and inclusion throughout the organisation. In line with the Employment Equality Acts 1998–2015, we are committed to ensuring that candidates with disabilities are treated fairly, have the opportunity to perform at their best and that all recruitment processes are based on merit. We provide positive support to candidates who disclose a disability and ensure that requests for reasonable accommodations are assessed through a collaborative, transparent, and consistently applied process. Reasonable accommodations are adjustments or supports that help remove barriers for individuals with disabilities, without imposing a disproportionate burden on an organisation.

Examples of reasonable accommodations may include: • Providing accessible interview locations or online interview options • Supplying materials in alternative formats (e.g. large print, Braille, or digital) • Allowing additional time for interviews, assessments, or tests • Modifying workspaces for accessibility • Adjusting work schedules or offering remote working options • Providing assistive technology or software • Arranging for an Irish sign language interpreter or personal assistant during interviews or training For more information or to request a reasonable accommodation, please contact [email protected] to arrange a confidential conversation with a member of our team. All requests will be handled with sensitivity and confidentiality.

Dr. Deirdre Keyes, Chief Executive Kildare and Wicklow Education and Training Board, Chestnut House, Millennium Park, Naas, Co. Kildare.