Senior Manager – Tendering & Procurement

Career Opportunity: Senior Manager – Tendering & Procurement

Your expertise. Our next chapter.

As the Malta Food Agency continues to grow, we are strengthening our team and inviting applications for the position of Senior Manager – Tendering & Procurement.

This is an opportunity for an experienced professional to take on a key leadership role, shape procurement strategy and contribute to the Agency’s work in support of Malta’s food sector.

Reporting to the Chief Executive Officer, the selected candidate will lead tendering and procurement activities, manage supplier relationships and oversee the acquisition of goods and services, ensuring transparency, accountability and value for money.

We are seeking a professional with strong leadership, analytical and negotiation skills, sound judgement and a commitment to high standards.

Full details of the role, responsibilities, eligibility requirements, and qualifications are available in the job description, which can be downloaded from here.

Applications must be submitted to [email protected] together with the required supporting documents.

Closing date for applications: 30 October 2026.

Original job specification https://foodagency.mt/wp-content/uploads/2026/10/Job-Description-Senior-Manager-Tendering-and-Procurement.pdf

Malta Food Agency, Pitkali Road, Ta’ Qali l/o Attard, ATD 4000, Malta VAT No: MT 2810 3626 | Tel: 00356 2292 6111/2 foodagency.mt | [email protected]

Job Description Title: Senior Manager – Tendering & Procurement Reporting to: Chief Executive Officer

Department: Corporate & Finance

Date: October 2026

Job Purpose The Senior Manager – Tendering and Procurement will manage and direct the purchasing of all the goods and services required by the Agency. Job Summary The Senior Manager – Tendering and Procurement will be responsible for overseeing and managing the tendering process and procurement activities to ensure the efficient acquisition of goods and services. This role involves strategic planning, supplier relat ionship management, contract negotiation, and ensuring compliance with Agency policies and regulatory requirements. The ideal candidate will possess strong leadership skills, extensive experience in procurement, and a proven track record in managing tendering processes. This role requires the selected candidate to independently handle all aspects of tendering, including preparation, submission, and follow-up, within one year of the engagement date. AUTHORITY – Decision Making Functions • Autonomy to carry out the job within parameters set by the Department’s Chief Officer • Act as a point of reference for the Department • Decisions are of operational nature and generally across the Department • Discretion to vary the Unit’s daily operational processes whilst keeping in line with established policies • Manage people within the Unit - to appraise, mentor, coach and discipline

RESPONSIBILITIES Leadership • Lead the Unit to implement goals in line with strategic objectives by establishing clear directions, setting challenging goals and assigning duties according to the competencies of individuals. This requires establishing an effective work plan and distribu ting the workload appropriately. People Management • Motivation: Responsible for the motivation of all employees within the Unit by creating a positive work climate, empowering others, promoting confidence and optimism within the Unit. This requires actively encouraging participation for successful motivation of Unit team members.

• Employee Development: Mentor employees within the Unit for enhanced performance by identifying different methods to challenge others and implementing them. • Communication: Responsible for channelling communication between the respective Chief Officer and Unit members. This requires facilitating open communication between members and dissemination of information. Operational Management • Plan, organise and coordinate tasks within the team to achieve Unit objectives. • Direct team operations and maintain control of processes to attain Unit goals. • Clearly communicate expectations to the team, assigning responsibility for tasks and decisions. • Monitor and evaluate processes, progress and results, with regular interaction with team members for feedback. Technical Management Tendering Process Management • Lead and manage the end-to-end tendering process, including the preparation, issuance, evaluation, and award of tenders. • Develop and implement tendering strategies to maximise value for money and achieve Agency objectives. • Collaborate with internal teams to gather the necessary information and documentation for tender submissions. • Ensure that all tenders are submitted accurately and within specified deadlines. • Monitor and track tender outcomes, providing regular reports to senior management. • Ensure transparency, fairness, and competitiveness in the tendering process. • Continuously stay updated on procurement and tendering regulations. Procurement Operations • Oversee procurement activities, including supplier selection and contract negotiation. • Develop and implement procurement policies, procedures, and best practices. Supplier Relationship Management • Build and maintain strong relationships with key suppliers and vendors. • Negotiate favourable terms and conditions with suppliers to optimise cost savings and enhance service delivery. Compliance and Risk Management • Ensure compliance with Agency policies, industry standards, and regulatory requirements.

• Identify and mitigate procurement-related risks to safeguard the Agency’s interests. • Conduct regular audits and reviews of procurement processes to identify areas for improvement. Strategic Planning and Analysis • Develop and implement procurement strategies aligned with the Agency’s overall business objectives. • Conduct market research and analysis to stay informed about industry trends and market conditions. General Employee Duties with the Assigned Responsibilities • Undertake any other tasks that the superior may delegate, as may be required. • Perform any other duties as directed by the Chief Executive Officer. Personal Competencies • Knowledge of agricultural produce, Agency and Government policies. • Leadership and management skills. • Analytical and problem-solving skills. • Decision-making skills. • Strategic thinking. • Negotiation skills. • Interpersonal communication skills. • Highly responsible. • Committed and strictly adheres to deadlines. • Willingness to remain continuously updated on areas directly related to the field. • Attention to detail. • Ability to withstand various pressures. • Team player. Experience and Qualifications Requirements Eligible applicants must be proficient in Maltese and English and meet one of the following criteria: Option 1 • In possession of a recognised Master’s qualification at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits, or equivalent*) in Procurement, Supply Chain Management, Business Administration, Finance, Accounting, Logistics, Public Administration, or another relevant and comparable discipline, together with a minimum

of three (3) years of relevant work experience, of which at least one (1) year must have been in a management position. *A recognised Master’s qualification with a minimum of 60 ECTS/ECVET credits is only accepted subject to an MQRIC formal Master’s recognition statement being submitted with the application. A recognised Master’s qualification from the University of Malta (awarded pre-2009) with less than 60 ECTS/ECVET credits is acceptable provided that it is verified by MQRIC that the workload is comparable to at least 60 ECTS/ECVET credits. OR Option 2 • In possession of a Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent) in *) in Procurement, Supply Chain Management, Business Administration, Finance, Accounting, Logistics, Public Administration or a related relevant comparable professional qualification, plus a minimum of five (5) years’ relevant work experience, of which at least one (1) year must have been in a management position.

AND A clean Police Conduct.

Remuneration The salary for the post of Senior Manager is Grade 1, which in the year 2026 is €35,982 per annum, rising by annual increments of €800 up to a maximum of €39,982, a communication allowance of €800 annually, a disturbance allowance of up to 15% and a performance bonus of up to 15% of the annual basic salary.