Systems & Networks Trainee

EUI published call/profile: V.TR.ICT.6.2026:A European University Institute (EUI)

Official catalogue entry https://www.eui.eu/About/JobOpportunities/Traineeships Trainees within the ICT Service

• Vacancy Notice TR.ICT.6.2026 (pdf)

• Area(s) of interest: Systems & Networks, Administrative Systems, Web Services

• Deadline for applications: 2 November 2026 at 23:59 CET

• Starting dates: February – April 2027, based on needs and available positions

• Fill in the online application form and upload documents as requested. Only applications submitted through the online application form will be accepted.

General published traineeship eligibility and conditions Conditions for eligibility

May be considered for a traineeship, candidates who:

• Are nationals of the Member States of the European Union and of candidate countries benefiting from a pre-accession strategy;

• Have a good knowledge of English (CEFR level: B2 or above), and a satisfactory knowledge of another language of the European Union to the extent necessary to the performance of the duties.

A limited number of nationals of non-Member States may be accepted on the basis of a specific agreement and according to available resources. In accordance with President's Decision no. 67/2025, Ukrainian nationals are also eligible to apply.

To be considered for a paid traineeship, candidates should:

• Have completed the first cycle of university studies and obtained a full degree or its equivalent by the closing date for applications. The minimum national qualifications required by the legislation in the country where the diploma was obtained are listed in the Annex (pdf);

• Have obtained their last university diploma no longer than three years prior to the deadline for applications. The three years rule is not applicable to trainees enrolled in further university studies at the moment of their application for the traineeship at the EUI.

To be considered for an unpaid traineeship, candidates should:

• Be currently enrolled in a recognised university degree programme;

• Please note that unpaid traineeships are subject to the inter-institutional agreement between the candidate's home university/organisation and the EUI.

The following notice is provided for information purposes only and in no way replaces or substitutes the relevant Italian legislation.

According to the current Italian legislation (D.Lgs. 286/1998 and DPR 394/1999), non-EU/EEA trainees are eligible for a part-time traineeship which corresponds to an engagement of 20 hours per week. An engagement of 20 hours per week corresponds to a EUI grant of €770,00 per month (as from 1st January 2026). Trainees will have to comply with the incumbent Italian regulations on residence and visa obligations. They are required to be in the possession of all the documentation at the date of the beginning of the traineeship (as per Article 6(3) of the President's decision no. 16/2023). Exceptions might be possible for international protection seekers, please refer to D.Lgs. 142/2015. It is strongly recommended to contact the Italian authorities for any information related to the above requirements.

Type and duration

The type and duration of a traineeship shall be:

A) Paid traineeship: one-year maximum duration. In justified cases, shorter traineeships may be granted provided that the minimum duration is 3 months.

The trainee will receive a grant of €1,540 per month (as from 1st January 2026). A remunerated trainee who is recruited from outside Florence is entitled to reimbursement of travel expenses actually incurred at the beginning and the end of the traineeship.

B) Unpaid traineeship for a period up to a maximum of 3 months.

Trainees admitted to a non-remunerated traineeship may receive a grant from their home university/organisation as defined by the inter-institutional agreement.

Traineeships should start on the 1st day of February, April, June, September, and November.

In both cases, health insurance is obligatory and can be obtained, upon request, through the Institute. Trainees are, by default, covered against the risk of accident by the collective policy that the Institute has taken out with Cigna Life Insurance Company NV/Cigna International Health Services BVBA (Policy Nr. 910.K88).

The complete provisions governing traineeships at the EUI can be found in President's decision no. 16/2023.

Additional information

Only candidates who are invited for an interview will receive information on the selection status from the EUI. If you have not heard from us within the 3 months after having applied, you can assume your application has not been successful on that occasion, but please note you are welcome to apply for any other future vacancy of your interest.

Original vacancy notice — shared instructions and printed profile A https://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative-Positions/2026/V.TR.ICT.6.2026.pdf EUI REMUNERATED TRAINEESHIP OPPORTUNITIES

ICT Service

The European University Institute (EUI), founded in 1972 and located in Florence, Italy, is a treaty-based post-graduate institution dedicated to advanced research and training with a unique European focus. The three pillars of its activities are the training of early - stage researchers through excellent research, policy-relevant research, and the training of current and future policymakers . Committed to global engagement, diversity, inclusiveness, and improved accountability, the EUI fosters a collaborative and forward- thinking environment that connects scholars and policymakers worldwide.

The Information and Communication Technology (ICT) Service of the EUI provides the digital infrastructure and essential technology services that enable the Institute’s academic and administrative activities. It ensures secure, reliable and high- performance data, visual and voice communication across the EUI community and wit h external partners. It supports both centralised and decentralised applications, providing the flexibility required by diverse institutional needs. It operates identity and access management services, user support functions, and a central Helpdesk to maintain high- quality service delivery. It also supports learning technologies, audiovisual environments, enterprise systems, integrations, and campuswide networks to ensure efficient, modern and accessible digital operations. The Service ensures the security, integrity and resilience of the Institute’s systems and digital assets, and contributes to robust business processes, management information systems, and IT governance.

The EUI ICT Service is inviting motivated trainees to join its diverse teams and contribute to a wide range of activities, including Systems & Networks, Administrative Systems, and Web Services.

A description of tasks for each profile is provided in annex.

• Systems & Networks Trainee • Administrative Systems Trainee • Web, Digital & Learning Trainee

2 Benefits

• Maintenance grant of €1,540 per month* (as of 1 January 2026). *See up-to-date figures here. • Reimbursement of travel expenses incurred at the beginning and end of the traineeship (for trainees recruited outside of Florence); • Discounted price for 1 lunch per day at the EUI canteen; • Access to EUI facilities: Library, Reading Rooms, Centre for Academic Literacies and Languages; • Participation in professional training, public seminars, workshops and extracurricular activities, including wellbeing initiatives; • Opportunity to apply academic knowledge in a practical work environment, particularly in relevant areas of expertise; • Experience in an international institution and research university, becoming part of a vibrant and dynamic multicultural community; • Development of creativity and innovation skills; • Improvement of organizational and time management skills; • Enhancement of language skills, interpersonal communication, and intercultural teamwork abilities.

Type and Duration: • 12 months • Full time (Monday to Friday; 8 hours/day) • Starting dates: Please refer to the call’s announcement on the EUI website.

Conditions for Eligibility

Candidates must:

• Be nationals of the Member States of the European Union and of candidate countries benefiting from a pre- accession strategy. However, a limited number of nationals of non- Member States may be accepted on the basis of a specific agreement of the Secretary General and according to available resources. Under exceptional circumstances, specific traineeships can be made available solely to nationals of specific States, including EU and non-EU States;

3 AND • Have completed the first cycle of university studies and obtained a full degree or its equivalent by the closing date for applications. The minimum national qualifications required by the legislation in the country where the diploma was obtained are available here. • Have obtained their last university diploma no longer than three years prior to the deadline for applications. The three-year rule is not applicable for trainees enrolled in further university studies at the moment of their application for the traineeship at the EUI. AND • Have a good knowledge of one of the EUI's official languages and a satisfactory knowledge of another language, taking into account that English, French and Italian are the main working languages at the Institute.

All rules governing the traineeship refer to the President's Decision no. 16/2023 and President's Decision no. 67/2025.

IMPORTANT: Please note that applicants who do not meet the above conditions should not apply and may not receive any response if they choose to do so.

Candidates invited for an interview may also be assessed for the following competencies:

All staff at the EUI share the following competencies: • Ethics and integrity • Working in a multicultural environment • Accountability • Delivering quality and results

Competencies related to the Service: • Initiative/proactivity • Resilience • Multitasking • Interpersonal skills • Adaptability • Creativity and innovation

Competencies specific to the posts: • Proactivity; • Working with others; • Technological awareness; • Delivering quality and results.

4 TO APPLY Fill in the online application form and upload documents as requested. Only applications submitted through the online application form will be accepted. Your application will be considered successfully submitted once you receive an automatic email confirmation. Shortlisted candidates will be invited for an interview. Please note that only candidates invited for interviews will receive information from the EUI on the selection status.

Deadline for applications: Please refer to the call’s announcement on the EUI website. Should you have difficulties in sending your application, please send an email to the following e-mail address: [email protected]

For more information on traineeships at the EUI visit the webpage.

Please note only candidates invited for interviews will receive information on the selection status from the EUI.

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A) Systems & Networks Trainee

The Systems & Networks Team is responsible for planning, delivering, and maintaining the EUI’s core IT technology services, including its hybrid infrastructure combining on-site and cloud-based systems.

What trainees will do

The trainee will support the Systems & Networks team in the management of daily IT operations, provide user support, assist with operational activities, contribute to ongoing technology projects, and support documentation activities related to Systems & Networks.

Under the supervision of the Head of Sector for Systems & Networks, the trainee will be assigned specific duties and responsibilities in line with the objectives of the traineeship, including:

• Assist the team members in support of the corporate email services daily activities; • Assist with the screening, registration and tracking of user account requests; • Handle the process of allocation of workspaces and telephones via Online requests application systems; • Support the review and publication of internal procedures, following established templates; • Monitor the service mailbox and ensure correct assignment and follow -up of requests; • Assist the Telephone Officer in their daily activities, providing support service to the EUI community under supervision; • Provide administrative support to digital skills and training initiatives; • Assist the Systems & Networks Head of Sector in project management activities related to IT infrastructure and networks and Digital enablement projects.

Training and Development

The trainee will gain hands -on experience in the day -to-day operation of a hybrid IT infrastructure, develop a practical understanding of systems and network services in an academic environment, and acquire foundational skills in IT service support, documentation, and project coordination that are transferable to future roles in professional IT operations.

Qualifications and skills required

• Bachelor’s degree in a relevant field (e.g. Computer Engineering, Programming, Multimedia Engineering, Information Technology, or a related discipline); • Proven knowledge of English, both written and spoken (CEFR level: B2 or above), with an interest in producing clear, user -friendly documentation and internal web content; • Time management and organisational skills, with proven ability to meet deadlines and to handle multiple tasks and projects;

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Advantageous qualifications

• Information Technology related certifications relevant to the team’s mission and tasks; • Knowledge of project support (project life cycle, gathering user requirements, testing); • Knowledge of the Microsoft 365 ecosystem, particularly collaboration tools such as Teams, SharePoint, and Outlook.

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PDF link labels PD-67-2025 — https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-67-2025.pdf

Linked recruitment document https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-67-2025.pdf A EU I EUROPEAN UNIVERSITY INSTITUTE PRESIDENT'S DECISION No. 67/2025 of 16 December 2025 Extending President's Decision N. 10/2022 of 10 March 2022 on traineeships and contracts for auxiliary tasks for Ukrainian nationals at the European University Institute (EUI) THE PRESIDENT, Having regard to the Convention setting up a European University Institute (EUI), and in particular its Article 7; Having regard to President's Decision No. 16/2023 of 19 April 2023 laying down the provisions governing the traineeship programme at the European University Institute; Having regard to High Council decision N. 6/2014 of 5 December 2014 laying down the Service Rules of Administrative Staff and namely amending the Staff Regulations applicable to Permanent Staff Members and Conditions of Employment of Other Servants of the EUI, and in particular Article 82(3)(a) of the Conditions of Employment of Other Servants; WHEREAS: (1) It is important to consider the series of EUI initiatives undertaken in response to the war in Ukraine; (2) The EUI reaffirms its commitment to solidarity with the Ukrainian population; (3) In order to support the people of Ukraine during the ongoing war, exceptionally, traineeships and contracts for auxiliary tasks at the EUI shall be available only to Ukrainian nationals. HAS DECIDED AS FOLLOWS: Soll' Article (1) The President's Decision N. 10/2022 of 10 March 2022, first extended until 31 December 2025, is hereby further extended until 31 December 2026, without interrupting the traineeships and contracts for auxiliary tasks still ongoing at the time of its expiration. (2) This Decision enters into force on 1 January 2026. Done in Florence, 16 December 2025 The President Patrizia Nanz (signed)

Linked recruitment document https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-39-2013-Annex.pdf 7 Annex I Examples of diplomas for which the level of education corresponds to that required for access to the traineeship Country University level education – at least 3 years in length Belgium FR Actuellement : Licence ou équivalent - A l'avenir: Bachelor Belgium NL At present: Licentiaat, Meester, industrieel ingenieur, Gegradueerde Ceská Republika Diplom o ukončení Bakalářského studia Croatia XXXX Danmark Bachelorgrad Deutschland Fachhochschulabschluss (6-7 Semester) Eesti Bakalaureusekraad (<160 ainepunkti) España Diplomado/Ingeniero Técnico France Licence Greece/Ελλάδα ∆ίπλωµα Α.Ε.Ι. (πανεπιστηµίου, πολυτεχνείου, Τ.Ε.Ι. υποχρεωτικής τετραετούς Ireland/Eire Bachelor's degree Italia Laurea –L (breve) Kύπρος/Kibris Πανεπιστηµιακό διπλωµα Latvija Bakalaura diploms (<160 kredīti) Lietuva Bakalauras (<160 kreditas) Luxembourg Diplôme d'Ingénieur Technicien Magyarország Föiskolai Oklevél Malta Bachelor's degree Nederland Bachelor Österreich Fachhochschuldiplom (6-7 Semester) Polska Licencjat – Inzynier Portugal Bacharelato Slovenija Diploma o Pridobljeni Visoki Strokovni Izobrazbi Slovenská Republika Diplom o ukončení Bakalárského štúdia Suomi/Finland Kandidaatti / Kandidat examen Ammattikorkeakoulututkinto/Yrkeshögskoleexamen (min. 120 opintoviikkoa / Sverige Kandidatexamen (Akademisk examen om fattande minst 120 po äng, varav 60 United Kingdom Bachelor's degree / Diploma of Higher Education (DipHE)

Linked recruitment document https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-16-2023.pdf PRESIDENT’S DECISION No. 16/2023 of 19 April 2023 laying down the provisions governing the traineeship programme at the European University Institute

THE PRESIDENT

Having regard to the Convention setting up a European University Institute (EUI), and in particular its Article 7; Having regard to the Rules governing the official traineeships scheme of the European Commission No 458/2005 of 2 March 2005; Having regard to the provisions governing the operations of the European University Institute.

WHEREAS: - It is necessary to update and complement the existing provisions regarding the traineeships programme at the EUI; - In connection with its academic and administrative activities, this programme is addressed mainly to university graduates, without excluding those who – in the framework of lifelong learning – have obtained a university diploma and are at the beginning of a new professional career; - The aims of the traineeship programme are: - to provide a general overview of the goals of the EUI, a unique international organisation for doctorate and post-doctorate studies and research; - to provide first-hand experience of the activities of the EUI and its units; - to extend and apply knowledge, acquired during the studies or professional occupation; - to enable trainees to acquire professional development and personal experience through the daily work of the EUI’s units; - to provide the opportunity to work in a multi -cultural, multi -linguistic, and multi-national environment; - By offering a traineeship programme, the EUI benefits from the input of enthusiastic graduates, who can give a fresh point of view and up-to-date academic knowledge, which will enhance the everyday work of the EUI;

2 ■ EUI - The traineeship programme creates long -term “goodwill ambassadors” for EUI ideas and values both within the European Union and outside.

HAS DECIDED AS FOLLOWS:

Chapter I GENERAL PROVISIONS

Article 1 Types of traineeships

1. The remunerated traineeship : shall be defined by a specific agreement and trainees shall be entitled to a monthly grant paid by the EUI. 2. The non -remunerated traineeship: shall be defined by an inter-institutional agreement and by a specific agreement.

Article 2 Administrative organisation

1. Remunerated t raineeship posts available in each unit are based on budget availability and are revised annually. 2. Exceptionally, requests for remunerated traineeships may be made ad hoc when duly justified and approved by the Human Resources Service (HRS) Director.

Article 3 Future employment

1. Admission to a traineeship does not confer on trainees the status of permanent staff member or that of other staff categories of the EUI, nor does it entail any right or priority to appointment at the EUI.

2. A person can only benefit from one paid traineeship experience at the EUI. Traineeships are renewable without exceeding the maximum duration mentioned in Article 8.

Chapter II ELIGIBILITY CRITERIA AND SELECTION PROCESS

Article 4 Eligibility criteria

1. Trainees must be nationals of the Member States of the European Union and of candidate countries benefiting from a pre -accession strategy. However, a limited number of nationals of non -Member States may be accepted on the basis of a specific agreement of the Secretary General and according to available resources. Under exceptional circumstances, specific traineeships can be made available solely to nationals of specific States, including EU and non-EU States. 2. Trainees receiving a grant by th e EUI must have completed the first cycle of university studies and obtained a full degree or its equivalent by the closing date for

3 ■ EUI applications. The minimum national qualifications required by the legislation in the country where the diploma was obtained are published on the website of the EUI. Trainees must have obtained their last university diploma no longer than three years prior to the deadline for applications. The three years rule is not applicable for trainees enrolled in further universi ty studies at the moment of their application for the traineeship at the EUI. 3. Trainees not receiving a grant by the EUI (non-remunerated traineeship) must be enrolled in a university degree programme. 4. In order for the trainee to fully benefit from the traineeship and to be able to follow meetings and perform adequately, candidates must have: • a good knowledge of English (CEFR level: B2 or above), and • a satisfactory knowledge of another language of the European Union to the extent necessary to carry out the duties to be performed.

If requested by the competent unit, knowledge of the languages declared on the application form, other than the mother tongue, should be supported by an appropriate justification (i.e. dipl omas, certificates, proof of having studied in the language in question, etc.).

5. Depending on EUI’s needs, trainees may be requested to fulfil specific requirements in order to be eligible for the traineeship programme. The requirements will be stated in the call for applications for traineeships.

Article 5 The application and selection process

1. The main objective of the selection procedure is to provide the relevant units of the EUI with the best possible choice of candidates with as wide a range of academic disciplines as possible from which the relevant units can make their final selection. The selection procedure also aims to keep to the best level possible, gender and geographical balance between candidates.

2. Applications should be made according to the procedures established by the HRS, as per the instructions published on the website of the EUI. All calls for traineeship and necessary instructions, including the eligibility criteria, are published on the website of the EUI.

Candidates can apply to individual calls for traineeships and/or send a spontaneous application.

3. Upon receipt by the HRS of the applications, their eligibility will be examined on the basis of the criteria established by this Decision.

HRS is entitle d to amend the eligibility criteria when legally and procedurally required. Any such changes will be published on the website of the EUI.

4. Before the traineeship agreement is signed, selected candidates must supply the necessary supporting documents to the HRS, as per the instructions published on the website of the EUI.

4 ■ EUI 5. At any stage of the application process, applicants may withdraw their application by informing the HRS in writing. They may re-apply for a subsequent training period by submitting a fresh application, together with all supporting documents.

Article 6 Placement requirements

1. Trainees may not be assigned to any unit where a conflict of interest may arise, irrespective of the candidate’s prior professional experience or nationality.

2. Applicants can only be offered a single traineeship agreement for a given training period.

Applicants who decline such agreement will be excluded from the ongoing procedure. They may re-apply for a subsequent training period by submitting a fresh application, together with all supporting documents.

3. Prior to the beginning of the traineeship trainees are obliged to comply with the Italian regulations on residence/visa obligations in force and they are responsible to obtain all the documentation required by the Italian authorities.

Chapter III ORGANISATION OF TRAINEESHIP

Article 7 Traineeships periods

Traineeships start on the 1st day of the following months: • February • April • June • September • November

In exceptional and justified cases other starting months may be authorised by the HRS Director.

Article 8 Duration

1. The remunerated traineeship has a one -year maximum duration. In justified cases, shorter traineeships may be granted provided that the minimum duration is 3 months.

2. The non-remunerated traineeship is for a period of a maximum of 3 months.

3. Trainees who complete their non-remunerated traineeship can be considered for a remunerated traineeship as per paragraph above. The paid traineeship shall be of a maximum duration of 12 months , provided that candidate trainees meet all the eligibility requirements listed under Article 4.

5 ■ EUI

Article 9 Organisation

1. Trainees shall be placed in one of the EUI units.

The administration may change the unit in which the trainee is placed on justified grounds and in the interest of the service.

2. Trainees take part in the activities of their unit, attend meetings o n subjects of interest to their work (unless these meetings are restricted or confidential), receive documents and attend trainings at a level corresponding to their educational and professional background.

3. Trainees may be asked to follow a specific project that may serve useful for their professional development. Trainees shall be supervised by a supervisor who shall be responsible for providing information and advice as regards the tasks assigned during the whole period.

Article 10 Certificate

Trainees who have completed the minimum required traineeship period may request, after their training period, a certificate specifying the dates of their training period and the unit in which they were assigned.

Chapter IV RIGHTS AND OBLIGATIONS

Article 11 General rights and obligations

1. Trainees shall comply with the traineeship programme and rules, as well as with the EUI rules and regulations, including those on security and confidentiality. They shall also comply with the data protection rules currently in force at the EUI.

2. Trainees shall be provided with a document outlining their assigned tasks.

3. They shall comply with instructions received from the trainee supervisor.

4. Trainees shall participate in the unit’s activities according to the assigned tasks and the timetable of the unit concerned.

5. Trainees shall mutually agree with their supervisor on a traineeship programme. The traineeship programme may be subsequently updated to adapt to the needs of the trainees or to better correspond to the needs of the unit.

6. Remunerated trainees may attend one language course of their choice, up to a maximum of 25 hours, among the EUI Language Centre’s offers. The prior permission of the supervisor is required for that purpose.

6 ■ EUI 7. Trainees may attend training and academic events at the EUI upon authorisation and availability.

8. Trainees are entitled to a discount in the EUI canteen. The exact amount of the discount shall be indicated on the website of the EUI.

Article 12 Early Termination of the traineeship agreement

1. If trainees wish to terminate their traineeship earlier than the date specified in the traineeship agreement, a written request must be submitted to the HRS. This request must be submitted at least three weeks in advance of the termination date foreseen, via the supervisor.

2. The EUI is allowed to terminate the traineeship agreement in writing with prior notice of three weeks based on proper reasons in particular: • if the conduct of the trainee does not prove satisfactory, or • if the level of the trainee’s professional performance or knowledge of the working language is insufficient for the proper execution of their duties.

3. The EUI is allowed to terminate the traineeship agreement in writing with immediate effect: • if at any moment it becomes a pparent that the trainee knowingly made wrongful declarations, or provided false statements or papers at the moment of application or during the traineeship period, • if the trainee violates provisions on confidentiality.

4. In all the above cases, the HRS Director invites the trainee to discuss the reasons for the early termination and for the trainee to be heard. The trainee will then be informed about the outcome of the procedure.

5. Where appropriate, the trainee shall reimburse the equivalent part of the grant to the EUI.

Article 13 Interruption

1. Under exceptional circumstances, at the written request of the trainee stating the relevant reasons and with proper justification, the HRS may, after consultation with the traineeship supervisor, authorise an interruption of training for a given period. The grant is then suspended, and the trainee is not entitled to reimbursement of any travel expenses incurred during that period.

2. The trainee may return to complete the unfinished part of the training, but only up to the end of the same training period. No extension is possible.

Article 14 Working hours and leave

1. Trainees are entitled to two (2) days of leave per month to be decided with the supervisor. This entitlement is acquired pro rata to the months worked counted from the first day of the month. Days of leave not taken are not paid in lieu.

7 ■ EUI

2. When there is no explicit rule for trainees regarding special leave and holidays, the general rule for EUI staff shall apply mutatis mutandis.

3. Remunerated trainees should keep the same working hours as the EUI staff.

4. The working hours of non -remunerated trainees shall be specified in their traineeship agreement.

Article 15 Absences

1. In the event of illness, trainees are obliged to immediately inform the supervisor. After the third day of absence, they are obliged to send a medical certificate indicating the likely duration of absence to the HRS. A trainee absent for illness may be subjected to medical checks by analogy with the rules applied to the EUI staff.

2. Any unjustified days of absence without previous authorisation by the supervisor are automatically deducted from the trainee's leave entitlement and ma y constitute a reason for termination of the traineeship.

Article 16 Maternity Leave

1. A trainee who is pregnant shall be granted maximum maternity leave of twelve weeks, during which period she shall receive the grant as set out in Article 18 of these rules. The leave shall start not earlier than six weeks before the expected date of confinement as shown in a medical certificate, which must be provided to H RS, and end not earlier than six weeks after the actual date of childbirth.

2. For health and safety reasons, a trainee who is pregnant must inform HRS at the latest fifteen weeks before the expected date of confinement.

3. Maternity leave cannot go beyond the duration of the traineeship period.

Article 17 Missions

1. Remunerated trainees may accompany EUI staff members during missions on the condition that the mission is of a technical nature and is considered relevant for their traineeship objectives. Missions shall be authorised by the Secretary General.

2. For the reimbursement of these mission expenses, the same rules as for EUI staff members shall apply.

8 ■ EUI Chapter V FINANCIAL CONDITIONS

Article 18 Monthly grant

1. Trainees admitted to a traineeship under Ar ticle 1(1) will be awarded a monthly traineeship grant. Subject to budget availability the amount of the grant shall be 25% of the monthly salary of a EUI staff member in grade AD 5, step 1 , rounded to the closest 10 Euro. The monthly grant shall be capped to the amount equivalent to that of a 4 th year EUI researcher. The amount of the grant shall be indicated on the website of the EUI.

A trainee with EUI grant who has during the traineeship an income from outside the EUI (grant, salary or other) shall be entitled to a financial contribution from the EUI only to the extent that such outside remuneration is below the amount of the traineeship grant. In such cases, the trainee shall receive the difference to make up the amount of that grant.

2. Trainees admitted to a non-remunerated traineeship under Art icle 1(2) may receive a grant from their home university/organisation as defined by the inter- institutional agreement.

Article 19 Travel allowance

1. Remunerated trainees shall be entitled to reimbursement of travel expenses actually incurred at the beginning and the end of the traineeship up to the ceiling defined on the website of the EUI. These expenses shall be calculated based on the most economica l fare. Reimbursement of travel expenses shall be made on presentation of supporting documents (i.e. tickets, boarding passes and receipts).

2. The trainee must complete a minimum of 3 months of the training period to qualify for the travel allowance. Trainees whose place of recruitment is less than 50 km from the place of employment are not entitled to a travel allowance.

Article 20 Sickness insurance

Sickness insurance is compulsory. A trainee not covered by a sickness insurance scheme will be insured under the conditions laid down in the sickness insurance policy of the EUI within the first month of their traineeship. In that case the trainee’s contribution shall be one third of the corresponding premium and this amount is deducted automatically from the grant.

Article 21 Accident insurance

On the conditions laid down in the insurance policy subscribed by the EUI, trainees are insured against accident risks.

9 ■ EUI Article 22 Disability allowance

Upon presentation of the proper justification, trainees with disabilities may receive a supplement to their grant equal to a maximum of 50% of the amount of the grant.

The HRS may consult the medical adviser of the EUI if necessary.

Article 23 Fiscal Arrangements

1. Grants awarded to trainees are not subject to the special tax regulations applying to EUI staff. Trainees are solely responsible for the payment of any taxes due on EUI grants by virtue of the laws in force in the State concerned.

2. The HRS may provide a certificate for tax purposes at the end of the traineeship period. This certificate should state the amount of grant received and confirm that tax and social security payments have not been made.

Chapter VI SANCTIONS AND DISCIPLINARY MEASURES

Article 24 Social behaviour and conduct

1. Trainees must exercise their duties and behave with integrity, courtesy and consideration.

2. Trainees who take part in official activities organised for them by the HRS must respect the timetables and programmes laid down.

Article 25 Confidentiality

1. Trainees must exercise the greatest discretion regarding facts and information that come to their knowledge during the course of their training. They must not, in any manner whatsoever, disclose to any unauthorised person any document or information not already made public. They will continue to be bound by this obligation after the end of their training.

2. Trainees must not have any professional connections with third parties which might be incompatible with their traineeship, and they are not permitted to exercise any other gainful employment during the period of the traineeship which may adversely affect the work assigned during the traineeship.

If a conflict of interest should arise during their assignment, trainees should immediately report this to their supervisor and to the HRS in writing.

10 ■ EUI Article 26 Publications

Trainees must not, either alone or with others, publish or cause to be published any matter dealing with the work of the EUI without the written permission of the relevant unit. Such permission is subject to the conditions in force for all EUI staff. All rights, for any articles or other work done for the EUI, are the property of the EUI.

Chapter VII FINAL PROVISION

Article 27 Appeals

Articles 1 and 2, Title I, of the Common Provisions applicable to Teaching and Administrative Staff of the EUI shall apply mutatis mutandis.

Article 28 Entry into force

1. This Decision shall enter into force from 1 May 2023. It repeals and replaces the President’s Decision No . 39/2013 of 27 August 2013 laying down the provisions governing traineeships at the European University Institute. 2. In a transitory phase, the President’s Decision No. 39/2013 shall apply to trainees who have received the traineeship agreement from the EUI or whose traineeship starts before the entry into force of the present Decision.

Done in Florence, on 19 April 2023

The President

(signed)

Renaud Dehousse

Original application and information links https://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative-Positions/2026/V.TR.ICT.6.2026.pdf https://apps.eui.eu/Vacancies/CandidateAccess/Login?redirectToVacancy=2034 https://www.eui.eu/en/home https://www.eui.eu/en/services/ict-service https://www.eui.eu/About/JobOpportunities/Traineeships https://www.eui.eu/en/services/library https://www.eui.eu/en/services/academic-service/language-centre https://www.eui.eu/events https://www.eui.eu/ServicesAndAdmin/ExtracurricularActivities https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-16-2023.pdf https://www.eui.eu/Documents/AboutEUI/JobOpportunities/PD-67-2025.pdf https://apps.eui.eu/Vacancies/ApplicationSubmission/Index/2034 mailto:[email protected]